Sign onboarding documents fast — without enterprise complexity.
Perfect for HR teams, small businesses, and contractors.
The problem
Onboarding paperwork tends to move slower than everything else around a new hire — an offer letter goes out as an email attachment, gets signed (or half-signed) days later, and by the time HR notices a policy acknowledgment never came back, the new hire has already started. Most e-signature tools built for this don't help much either: they're priced and packaged for a full HRIS rollout, not for a small team that just needs three documents signed before day one.
The Docracy way
Docracy handles the signature step directly: save an offer letter, policy acknowledgment, or onboarding agreement as a reusable template once, then send it to a new hire the moment it's needed. They sign from a link with no account to create, and HR keeps a timestamped record — delivery, viewing, and signature — for every document, without needing an HRIS or a per-seat licensing agreement.
Features
Reusable onboarding templates
Save your standard offer letter, policy acknowledgment, or onboarding agreement once and reuse it for every new hire — on a paid account.
No account for new hires
A new hire opens the link, reads the document, and signs — nothing to register for on their end, even before their first day.
AI-assisted field placement
Upload your own offer letter or policy PDF and Docracy places the signature and date fields automatically — on a paid account.
A real audit trail per hire
Delivery, view, and signature timestamps for every document — useful if a start date, policy version, or acknowledgment is ever in question.
Shared templates for the whole HR team
Invite teammates to a shared workspace so everyone on HR sends the same up-to-date paperwork, not five slightly different versions.
Use cases
- Sending a signed offer letter the same day a candidate accepts
- Collecting a remote-work policy or code-of-conduct acknowledgment before day one
- Getting a contractor onboarding agreement signed before a new contractor starts billable work
- Standardizing onboarding paperwork across multiple hiring managers
- Keeping a signed, dated record of every policy update an employee has acknowledged
FAQ
Does a new hire need to create an account to sign onboarding paperwork?
No — they open the link from their email and sign. An account is only useful on the HR side, to save templates and keep a history of who's signed what.
Can I reuse the same offer letter or policy template for every hire?
Yes, on a paid account — save it once and reuse it, just filling in the specifics for each new hire.
Does this replace our HRIS or onboarding software?
No — Docracy only handles the signature step. Background checks, benefits enrollment, and payroll still need your existing HR tools; Docracy just gets the paperwork signed.
Free offer letter template · Free remote work policy template
Free to start — no account needed to send or sign.
Send onboarding documents