Vendor Agreement
A vendor agreement is a contract that sets out the terms under which a supplier provides goods or services to a business on an ongoing or recurring basis. Use this when you're formalizing a relationship with a supplier or vendor providing goods or services to your business on an ongoing basis.
What's included
A ready-to-use vendor agreement with signature fields already placed for Company and Vendor. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Description of goods or services supplied
- Pricing and payment terms
- Delivery schedule and logistics
- Quality standards and inspection rights
- Term and renewal
- Termination and remedies for non-performance
What you'll fill in
[Buyer/Company Name][Vendor Name][Description of Goods/Services][Pricing Terms][Delivery Schedule][Payment Terms][Term Length][Quality Standards]Legal summary
This agreement legally obligates the vendor to supply the specified goods or services at agreed pricing and quality standards, and obligates the buyer to pay according to the agreed terms. It also sets out delivery expectations and what recourse either party has if goods are late, defective, or payment is missed.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Vendor Agreement legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Vendor Agreement?
This template includes signature fields for Company and Vendor — already placed, so you just fill in the details and send.
Can I edit this Vendor Agreement before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Vendor Agreement?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Generate a filled Vendor Agreement for a business purchasing packaging supplies on a monthly basis.”
“Explain the quality standards and inspection rights in this Vendor Agreement.”
“Adapt this Vendor Agreement for a vendor providing a recurring service rather than physical goods.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.