Supplier Terms
A supplier terms agreement is a contract that establishes the standard pricing, delivery, payment, and quality conditions governing an ongoing purchasing relationship with a supplier. Use this when you're formalizing standard terms with a supplier you'll order from repeatedly, beyond a single purchase order.
What's included
A ready-to-use supplier terms with signature fields already placed for Buyer and Supplier. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Pricing and quotation terms
- Delivery schedule and shipping terms
- Payment terms and invoicing
- Quality standards and inspection rights
- Returns and rejected goods
- Term and termination
What you'll fill in
[Buyer Name][Supplier Name][Products/Goods Description][Unit Price][Delivery Timeline][Payment Terms (e.g. Net 30)][Quality/Inspection Standard][Agreement Term]Legal summary
Signing supplier terms sets fixed rules for pricing, delivery, and payment that apply to every order placed under the agreement, rather than renegotiating terms each time. It gives both the buyer and supplier a consistent standard for what counts as acceptable delivery and quality, and what happens if goods fall short.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Supplier Terms legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Supplier Terms?
This template includes signature fields for Buyer and Supplier — already placed, so you just fill in the details and send.
Can I edit this Supplier Terms before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Supplier Terms?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Draft filled Supplier Terms for a small retailer ordering inventory repeatedly from one manufacturer.”
“Explain the risks in these Supplier Terms from the buyer's perspective before I sign as a purchaser.”
“Adjust this Supplier Terms agreement to add a quality inspection and rejected-goods return process.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.