Remote Work Equipment Agreement
A remote work equipment agreement is a contract between an employer and a remote employee that documents which company equipment was issued, how it may be used, and each party's responsibilities for its care, maintenance, and return. Use this when issuing a laptop, monitor, or other equipment to a remote employee and want a signed record of what was provided, how it may be used, and each side's responsibility if it's lost or damaged.
What's included
A ready-to-use remote work equipment agreement with signature fields already placed for Employer and Employee. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Inventory and description of issued equipment
- Permitted use, such as business use only or limited personal use
- Employee's care and security obligations
- Liability for loss, theft, or damage
- Return-of-equipment procedure upon termination
- Company's right to inspect or retrieve equipment
What you'll fill in
[Employee Name][Employer/Company Name][Equipment Description][Serial Number/Asset Tag][Issue Date][Estimated Equipment Value][Return Deadline][Employee's Remote Work Address]Legal summary
Signing this agreement confirms the employee received the listed equipment and agrees to use, secure, and eventually return it under the stated conditions, and clarifies who bears responsibility if the equipment is lost, damaged, or not returned. It does not change the employee's underlying employment terms; it only governs the equipment itself.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Remote Work Equipment Agreement legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Remote Work Equipment Agreement?
This template includes signature fields for Employer and Employee — already placed, so you just fill in the details and send.
Can I edit this Remote Work Equipment Agreement before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Remote Work Equipment Agreement?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Generate a filled Remote Work Equipment Agreement for a new remote employee receiving a laptop and monitor.”
“What liability language should I include if an employee damages company equipment at home?”
“Explain what a Remote Work Equipment Agreement should cover when an employee is terminated.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.