Reference Letter
A reference letter is a signed statement from a former employer, landlord, or colleague that describes their relationship with an individual and offers an assessment of that person's character, work, or performance. Use this to give a former employee, tenant, colleague, or contractor a signed, dated reference they can share with whoever's asking.
What's included
A ready-to-use reference letter with signature fields already placed for Reference Provider. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Description of the relationship between the writer and the subject
- Duration of time the writer has known the subject
- Specific examples supporting the recommendation
- Overall assessment and recommendation statement
- Writer's contact information for follow-up
- Signature and date
What you'll fill in
[Reference Writer Name][Writer Title/Role][Subject Name][Relationship to Subject][Duration Known][Writer Contact Information][Date of Letter]Legal summary
Signing this letter creates a dated, attributable statement of the writer's honest opinion about the subject, which the subject can share with third parties such as prospective employers or landlords. It does not create any ongoing legal obligation between the writer and the subject, but the writer may be responsible for the accuracy of the statements made in it.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Reference Letter legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Reference Letter?
This template includes signature fields for Reference Provider — already placed, so you just fill in the details and send.
Can I edit this Reference Letter before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Reference Letter?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Generate a filled Reference Letter using this template for a former employee applying to a new job.”
“Explain what I should and shouldn't include when writing a Reference Letter for a former tenant.”
“Adapt this Reference Letter for a colleague reference instead of an employer reference.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.