Purchase Order
A purchase order is a formal, itemized order document a buyer sends to a seller specifying the goods being purchased, their price, and the agreed delivery and payment terms. Use this when you're formally ordering goods from a supplier and want an itemized, signed record of what was ordered, at what price, and on what delivery and payment terms.
What's included
A ready-to-use purchase order with signature fields already placed for Buyer and Seller. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Itemized list of goods or services
- Unit price and total cost
- Delivery date and shipping terms
- Payment terms and due date
- Order number and reference details
- Acceptance and cancellation terms
What you'll fill in
[Buyer Name][Seller/Supplier Name][Purchase Order Number][Item Description][Quantity][Unit Price][Total Amount][Delivery Date][Payment Terms]Legal summary
Signing this purchase order creates a binding commitment for the buyer to purchase the listed items at the stated price and for the seller to deliver them on the agreed terms. It serves as the official record of what was ordered, at what cost, and by when, which both parties can rely on if a dispute arises.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Purchase Order legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Purchase Order?
This template includes signature fields for Buyer and Seller — already placed, so you just fill in the details and send.
Can I edit this Purchase Order before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Purchase Order?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Fill out this Purchase Order for ordering office furniture from a supplier.”
“Explain the key risks in this Purchase Order before I send it to a supplier.”
“Adapt this Purchase Order for a recurring monthly supply order instead of a one-time purchase.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.