Bill of Sale
A bill of sale is a document recording the transfer of ownership of personal property, such as a vehicle or piece of equipment, from a seller to a buyer for an agreed price. Use this when you're selling or buying an item outright — a car, equipment, furniture — and want a signed, dated record confirming the price, that the seller owns it free and clear of any liens, and that it's sold as-is.
What's included
A ready-to-use bill of sale with signature fields already placed for Seller and Buyer. Fill in the bracketed details (like [Company Name] or [Date]) using Docracy's built-in text editor, then send it out for signature.
This is a general template for informational purposes only and does not constitute legal advice. Consult a qualified attorney to review it for your specific situation and jurisdiction before use.
Key clauses
- Description and identification of the item sold
- Purchase price and payment terms
- As-is condition statement
- Seller's warranty of ownership free of liens
- Date and location of sale
- Signatures of buyer and seller
What you'll fill in
[Seller Name][Buyer Name][Item Description][Vehicle Identification Number (VIN), if applicable][Purchase Price][Sale Date][Odometer Reading, if applicable]Legal summary
Signing a bill of sale documents that ownership of the described item transferred from seller to buyer for the stated price, with the seller confirming they have the right to sell it and, typically, that it is sold as-is with no warranties. It serves as proof of the transaction, price, and date if ownership or condition is later disputed.
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.
FAQ
Is this Bill of Sale legally binding?
Signing through Docracy uses a simple electronic signature (SES), which is legally recognized for everyday business agreements under laws like the U.S. ESIGN Act and the EU's eIDAS regulation. This is a general template, not legal advice — for high-stakes or regulated agreements, have a qualified attorney review it for your situation.
Who needs to sign this Bill of Sale?
This template includes signature fields for Seller and Buyer — already placed, so you just fill in the details and send.
Can I edit this Bill of Sale before sending it?
Yes — Docracy's editor lets you edit the text, add or remove signature fields, redact sections, and reorder pages before you send it.
Do I need an account to send this Bill of Sale?
No — it's free for up to 2 signers with no account required. Create a free account only if you want to save it to a dashboard or reuse it later.
Try it with an AI assistant
Paste one of these into ChatGPT, Claude, or your assistant of choice:
“Generate a filled Bill of Sale using this template for a used car sale between two individuals.”
“Explain what 'sold as-is' actually means for the buyer's rights after signing a bill of sale.”
“Adapt this Bill of Sale for selling a piece of used equipment with no title.”
Why teams start with Docracy
“Docracy is a great product that I have tested and am using. It is easy to use, has good tools, is always up to date, and implements new features. Highly recommended.”— DACH Advisory
Free for up to 2 signers, no account required. Need unlimited? Flat $10/month.